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FOIA

Freedom of Information Act (FOIA) – Description of Services

City of Caro Clerk’s Office

The City Clerk’s Office serves as the Freedom of Information Act (FOIA) Coordinator for the City of Caro and is responsible for receiving, processing, and responding to public records requests in compliance with the Michigan Freedom of Information Act, Public Act 442 of 1976, as amended.

The City of Caro Clerk’s Office provides the following FOIA-related services:

  • Receives and logs all written FOIA requests submitted to the City of Caro
  • Reviews requests to determine the availability of responsive public records
  • Coordinates with City departments to locate and collect requested records
  • Reviews records for exempt or confidential information as allowed by law
  • Issues written FOIA responses, including approvals, denials, partial denials, or notices of extension
  • Calculates and assesses allowable FOIA fees, including labor, copying, and mailing costs
  • Provides copies of public records in paper or electronic format, when available
  • Maintains FOIA request and response records in accordance with statutory requirements
  • Processes FOIA appeals related to denials or fee disputes
  • Assists the public with questions regarding FOIA requests and procedures

FOIA requests must be submitted in writing and may be delivered in person, by mail, email, or facsimile to the City of Caro Clerk’s Office. FOIA request forms, fee schedules, and additional information are available through the Clerk’s Office.

FOIA Request Form
Written Public Summary of FOIA Procedures and Guidelines
Freedom of Information Act Procedures and Guidelines
Freedom of Information Act Request Detailed Cost Itemization
Affidavit of Indigence Freedom of Information
Affidavit of Indigency Designated Requester Form
Affidavit of Nonprofit Freedom of Information
Affidavit of Nonprofit Designated Requester Form
Notice to Extend Response Time for FOIA Request
Notice of Denial of FOIA Request
FOIA Appeal Form - To Appeal a Denial of Records
FOIA Appeal Form - To Appeal an Excess Fee

Contact the Clerk’s Office

Rita Papp, MiPMC2
City of Caro Clerk
Phone: (989) 673-7671 Ext. 5223
Email: rpapp@carocity.net
Address: 317 S. State St., Caro, MI 48723

Jana Brown, MiPMC
City of Caro Deputy Clerk
Phone: (989) 673-7671 Ext. 5232
Email: jbrown@carocity.net
Address: 317 S. State St., Caro, MI 48723